Vendor Information

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(max image size: 600 x 600, file types: .jpg, .png, .gif)
(max image size: 600 x 600, file types: .jpg, .png, .gif)
(max image size: 600 x 600, file types: .jpg, .png, .gif)

Vendor Agreement (scroll down and click "I agree" to continue)

1. EXHIBIT HOURS: Management shall determine and publicize the hours the festival will be open. Exhibitors will be admitted to the Festival three hours prior to show opening times. Spaces will be ready for the installation of booths at 9 am Thursday, 9/15/16, and must be in place no later than 12 noon, Thurs, 9/15/16. Exhibits cannot be dismantled until Sunday, 9/18/16, 6 pm, and must be out of the Festival by 9 pm, 9/18/16. Management reserves the right to restrict Exhibitors participation in future shows if this policy is violated.

2. MERCHANDISE REMOVAL: No booth merchandise or materials may be removed from the Festival until the closing time of the show at 6 pm, 9/18/16. At this time, all Exhibitors should remove all materials from their booths.

3. RULES FOR BOOTHS:

a. BOOTHS: Each booth space is 10x10. Purchase of multiple adjoining booths is allowed to make a net larger space.

b. DISPLAYS: No signs, partitions, apparatus, shelving, etc., may extend more than 8 feet above the floor along the rear of a booth space. Exhibitors will not be permitted to erect sigble s or display products obstructing the view or disadvantageously affecting the display of other booth vendors.

c. LIABILITY: The Exhibitor is entirely responsible for the leased space and shall not injure, mar or deface the premises. The Exhibitor agrees to reimburse the Management and/or the Facility for any loss or damage occurring to the premises or equipment.

d. AISLES: The aisles, passageways and overhead spaces remain under the control of the Management, and no signs, decorations, banners, advertising matter or exhibits will be permitted in those areas except by written permission of the Management. All exhibitors and personnel must remain within the confines of their own spaces.

e. SPACE: The space contracted for is to be used solely by the Exhibitor whose name appears on the Contract and no portion can be sublet or assigned without receiving written permission from Management. The Exhibitor shall forfeit right to the space, all prepaid rentals and, upon demand, pay any rent balance owing to the Management for failure to occupy or use the space or to have the exhibit completed and in place by the opening of the Show. Management reserves the right to relocate the Exhibitor.

f. ALCOHOLIC BEVERGES: Exhibitors and their employees, agents and guests shall not consume any alcoholic beverages except in designated areas. Violation shall be grounds for removing Exhibitor and exhibits from the Festival without refund.

g. RESTRICTIONS: The Management reserves the right to restrict or remove exhibits, without refund, that have been falsely entered, or are deemed by the Management unsuitable or objectionable. This restriction applies to, but is not limited to, noise, P.A. systems, persons, animals, birds, things, conduct, printed matter, or anything of a character that might be objectionable to the Festival or the Management.

4. ALL EXHIBITS MUST COMPLY WITH CITY ORDINANCES, REGULATIONS AND FIRE MARSHALL INSTRUCTIONS.

5. STORAGE: Fire Marshall Regulations prohibit the storage of boxes, crates, packing materials, etc., and not more than a one-day supply of literature at your display. Exhibitor must arrange for storage of empty crates, etc., at own expense.

6. RUNNING OF ENGINES: Oil or gasoline engines may be operated only with the consent of the Management and must conform to City Ordinances, Regulations and Fire Marshall instructions.

7. INSTALLATIONS: Any special carpentry, wiring, electrical or other work, gas, steam or water drainage connection shall be installed at Exhibitor's expense, and in accordance with the building and Management's direction.

8. MISCELLANEOUS TERMS AND CONDITIONS:

9. CANCELLATION OF CONTRACT: If this agreement is cancelled by Exhibitor for any reason, or by Management because of Exhibitor's default of violation of this agreement, monies paid to Management by Exhibitor shall be retained as follows: If cancellation occurs within 60 days or more before the start of the Festival, Management shall retain 25% of the total rental and return the balance to the Exhibitor. If cancellation occurs within 60 days of the Festival, the entire rental paid to date by Exhibitor shall be retained by Management. The retained rental shall be liquidated damages for the direct and indirect costs incurred by Management for organizing, setting up and providing space for Exhibitor and additional expenses caused by Exhibitor's withdrawal including reletting the space. All cancellations must be in writing.

10. RIGHTS OF THE MANAGEMENT IN EVENT FESTIVAL IS NOT HELD: Management shall not be liable for damages or expense incurred by Exhibitors in the event the Festival is delayed, interrupted or not held as scheduled. If for any reason beyond the control of the Management, the Festival is not held, Management may retain so much of the amount paid by Exhibitors as is necessary to defray expenses already incurred by the Management.

11. INDEMNIFICATION: Exhibitor shall indemnify and hold harmless the Management, the Town of Narragansett, and the Facility from and against any and all claims, damages, losses and expenses including attorneys' fees arising out of or resulting from the activities of the Exhibitor, or the officers, contractors, licensees, agents, servants, employees, guests, invitees or visitors or the Exhibitor.

12. INSURANCE: Exhibitor shall purchase and maintain such insurance, naming Four Corners Productions, LLC, and the Facility as additional insured, as will protect him from claims which may arise out of or result from the activities of the Exhibitor. Neither the Management nor the Facility shall be responsible for loss of damages occurring to the exhibit sustained by the Exhibitor from any cause. The Exhibitor, if desired, must obtain such additional insurance.

13. ATTORNEY'S FEES: If a civil action arises between parties out of this agreement or to enforce any of its provisions, the losing party shall pay the attorney's fees of the prevailing party as trial court may adjudge reasonable. If an appeal is taken from any judgement of the trial court, the losing party shall pay the amount the appellate court shall adjudge reasonable as the prevailing party's attorney's fees on appeal.

14. LICENSEES: Any and all City, County, State or Federal licenses, inspections or permits required by law of any Exhibitor in the installation or operation of his or her display shall be obtained by the Exhibitor at his or her own expense prior to the opening of the Festival.

15. SALES TAX: According to the Rhode Island Department of Revenue, all vendors selling direct to the public must apply for registration online. All exhibitors selling merchandise at the Festival are required to provide a Federal Identification Number if a business or Social Security number if an individual to Festival Management prior to setting up at the show. The Rhode Island Department of Revenue requires that Festival Management maintain a complete file of the information for any exhibitor selling product/merchandise or services on the show floor. That number required is simply the number you or your company uses to file Rhode Island or Federal Income tax. Each exhibitor must be able to present a FID or SS number on site to comply with State requirements. The responsibility is yours to comply with state codes. For more information, please go to: http://www.tax.ri.gov/regulations/salestax/.

16. ASSIGNMENT: Management may sell, assign, or transfer any or all of its rights, benefits, privileges, obligations or duties under this agreement.

17. MUSIC LICENSING: Exhibitor shall hold Management harmless for all licensing and enforcing fees for recorded or live music played or performed in their booth space.

18. COMPLETE AGREEMENT: This agreement contains all the terms and conditions agreed on by the parties hereto, and no other agreements, oral or otherwise, regarding the subject matter of this Contract, shall be deemed to exist or to bind any of the parties hereto.

I agree